EXHIBITOR FREQUENTLY ASKED QUESTIONS
If you are already a registered exhibitor at the Calgary Education Fair we would like to take this time to extend a warm welcome to you! The following is information you will find handy as we get closer to the big day. This is an excellent page to reference for Frequently Asked Questions and most useful to print off before you come!
Leading up to the Fair:
The Day Before the Fair:
The Day of the Fair:
Leading up to the Fair
Contact Information:
Please ensure that ALL your contact information is complete and up to date in our email system since we rely on it entirely. This information will be used for everything from printing exhibitor name tags to mail outs and email notifications. To verify your contact information and ensure we have the correct email address(es) Click Here.
Increasing Awareness:
The Fair is all about connecting people. The best way to do this is simply to ensure that people know when and where it is happening. Share this information with friends and clients via email, newsletters, websites, social media (facebook, blogs, internet groups), etc. Visit the Media & Local Support page to find everything from web buttons and print ads to posters and press releases. If you need something customized feel free to contact us.
Accommodation:
Hotel accommodation for the Calgary Education Fair is at the Quality Hotel Airport. This hotel is the closest (less than 10 minutes) to the Fair Facility.
Quality Hotel Airport
4804 Edmonton Trail NE
Calgary, AB T2E 3V8
403.276.3391 or 800.661.6858
Group Rate: TBA
Group Name: TBA
Code: TBA
It is recommended that you search the internet for additional discounts and promotions as they may be equal to or greater than the guaranteed group rate..
Advertising in Show Program:
All exhibitors receive a free listing in the Show Program. Generally, listings include exhibitor contact information and a 50-word description as follows:
Exhibitor Name
50-word description
Website OR Email
Phone number
Listing information should be emailed to us at info@calgaryeducationfair.ca. Descriptions may be truncated or removed due to program space restrictions, if necessary.
Exhibitors are welcome to purchase an ad in the show program in addition to their listing. All ad rates and specifications can be found on the Fair website under advertising.
Booth Numbers:
Booth numbers are not finalized until the middle of May. Booths are assigned on a first-come-first-served basis in order of registrations received. We try our best to put exhibitors as close to their requested locations while keeping in mind the needs and interests of our attendees.
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Day Before the Fair
Set-Up
Exhibitor set up is scheduled for 1:00 - 4:00 pm. If you are unable to set up during this time period please contact us to make alternate arrangements. There is plenty of parking and two loading docks to make setting up easier on the Friday before the event.
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On the day of the Fair
When to arrive and be set up!
The facility will be open at 7:30 am on Saturday for last minute set-up and preparation before attendees start arriving. Everyone should be completely set up and at their booth no later than 8:30 am.
Parking:
On the day of the event please park at the far end of the parking lot or on the road, leaving the better parking spaces for people attending the event. If you want more attendees then give them more space to park!
Food:
There is a concession on location. The concession will be open at 8:30 with coffee and muffins!
Raffles & Draws:
If you are having a raffle or draw at your table we would be happy to announce your winners over the intercom when they are drawn throughout the day. The last announcement will be at 3pm. Bring your winners to the registration table no later than 2:45 to be included in the last announcement. It is the exhibitor's responsibility to advise Fair Staff that a raffle winner is to be announced and provide the details no later than 2:45.
Video/Photography:
As this is a public event you can expect video and photographs to be taken by (1) the general public (2) media (3) authorized Fair personnel. A professional photographer, on behalf of the Fair, may be taking pictures in the exhibit hall between 7:30 and 8:30 am. Participation in this photo session is optional. Any video/photography taken by Fair personnel is intended for Fair promotional and review purposes only. If you have any concerns about video/photography at the Fair please don't hesitate to contact us.
Fair Staff:
With few exceptions, all fair staff are volunteer. They are here because they believe in the resources that the Fair brings together. Please treat all staff with the utmost courtesy. If you have a serious concern that needs immediate attention please have one of the staff find the coordinator, Theresa, to assist you with your concerns.
We look forward to a great event. The Calgary Education Fair is an opportunity to share ideas, interests and solutions both with attendees and with each other. See you soon!
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